Best Recruitment Agency in Pakistan for Malaysia - Fast Hiring Solutions
HRBS connects Malaysian companies with qualified Pakistani professionals across all roles and experience levels. No need to manage complex cross-border hiring alone – we’ll source, screen, and prepare candidates on your behalf, with technical assessment, reference checks, and employment documentation built into the same comprehensive recruitment service. We handle executive search for C-suite positions, technical recruitment for software developers and IT specialists, including permanent and contract staffing across finance, healthcare, technology, and manufacturing sectors.
You get experienced recruitment consultants who oversee your complete recruitment cycle, transparent pricing with no surprise fees, and structured follow-up after onboarding. With in-depth knowledge of Pakistan’s skilled workforce and Malaysia’s employment landscape, we reduce your time-to-hire while ensuring quality placements that contribute to your business growth.
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A Quick Look At Malaysia
Population
36 Million
Languages
Malay (official), English, Mandarin and Tamil
Current GDP
USD 441.38 Billion
Currency
Malaysian Ringgit (MYR)
Malaysia has a population of 36 million and a GDP of USD 441.38 billion (2025). The country’s official language is Malay, with English, Mandarin, Tamil, and various local dialects.
6+ Years
Experience in recruitment for niche and hard-to-fill technical and leadership roles.
1,000+
Positions successfully filled across various industries, from entry-level to executive roles.
3 Days
Average time to deliver the first batch of pre-screened candidates for client review.
95%
Of organizations hire multiple roles through us, building long-term partnerships.
Trusted By Leading Companies
Our Recruitment & Headhunting Services
From entry-level hires to C-suite executives, HRBS delivers specialized recruitment services connecting Malaysian employers across all company sizes and growth stages.
Executive Search
Hire CEO, CFO, COO, CTO, and board-level talent from Pakistan for your Malaysia operations through confidential retained searches. We conduct leadership competency evaluations and discreet headhunting campaigns targeting senior management candidates with proven C-suite experience in multinational business environments. Our executive placement service includes evaluation of business results history, industry-specific expertise, and operational leadership skills. Each search delivers detailed candidate profiles covering professional background analysis, management style evaluation, and organizational compatibility assessment.
Permanent Recruitment
Source permanent Pakistani employees for your Malaysia operations across entry, mid-level, and senior positions. We access both active jobseekers and passive candidates through talent mapping and comprehensive candidate evaluation, delivering a broader and higher-quality talent pool. Our consultants conduct structured interviews with your hiring managers, evaluate technical capabilities and cultural fit, then present pre-qualified shortlists that match your requirements. We handle offer negotiations, salary discussions based on current market data, and manage candidate communication from selection through their first day.
Contract Staffing
Connect Pakistani contractors with your Malaysia operations for project work, seasonal demands, and specialized technical roles. We source professionals with specialized skills and handle complete monthly payroll, including tax calculations and statutory payments. Each contractor receives proper documentation, with contract renewals and extensions managed as needed. We handle all contractor administration and workplace coordination, with contract-to-permanent conversion available for evaluating candidates before permanent commitments. Scale your workforce up or down based on project timelines.
Verify Pakistani applicants before interviews through multi-point background screening covering education, employment history, professional references, technical skills, criminal records, and license validation. We authenticate credentials directly with universities and official databases to prevent resume fraud and credential misrepresentation. Receive detailed screening reports within one week including evidence documentation, red flag alerts, and clear hire/no-hire recommendations. Save interview time, reduce bad hire costs, and protect your employer brand by identifying unsuitable candidates before they reach your hiring team.
Technical Recruitment
Source software developers, DevOps engineers, cloud architects, data scientists, mechanical engineers, electrical engineers, and technical project managers from established tech talent pool. We assess candidates through coding challenges, system design interviews, technical portfolio reviews, and past project evaluations using industry-standard assessment frameworks. We also conduct technical reference calls with former tech leads to verify coding quality and problem-solving abilities, validate professional certifications directly with issuing bodies, and deliver pre-vetted candidates who can start contributing to your projects.
Onboarding Support
Support Pakistani hires relocating to your operations with structured onboarding programs. We provide pre-departure cross-cultural training covering workplace communication, complete relocation coordination and local mentorship pairing to your company culture. Our team conducts regular post-arrival check-ins to address relocation challenges, provides language and cultural navigation support when needed, facilitates manager performance reviews, resolves workplace conflicts through mediation, and monitors new hire performance during their probation period to ensure successful placement.
Everything You Need To Know About Hiring Employees in Malaysia From Pakistan
Understanding the Pakistan-Malaysia hiring process helps employers make informed workforce decisions for their business needs.
How to Hire Pakistani Employees in Malaysia
Successfully hiring Pakistani professionals for Malaysia positions requires following specific cross-border employment procedures and documentation.
Cost of Hiring Employees in Malaysia
Total recruitment expenses vary based on role level, visa category, and additional compliance requirements. Below are typical market cost ranges.
Outline Requirements and Source Candidates: Define job specifications, required qualifications, and minimum salary meeting Employment Pass thresholds for professional roles. Verify foreign worker quota availability with relevant immigration authorities and prepare justification demonstrating local talent unavailability. Identify qualified applicants through specialized recruitment agencies and conduct background screening covering education credentials, employment history, professional references, and technical skills assessments.
Average Monthly Salary: Salaries in Malaysia vary by industry and seniority level. Technology professionals earn MYR 5,000-7,000 monthly for junior positions and MYR 8,000-12,000 for senior roles. Finance professionals receive MYR 5,500-8,000 (junior level) to MYR 10,000-15,000 (senior level), while healthcare personnel typically earn MYR 4,000-6,000 monthly. These rates are significantly higher than comparable Pakistan market salaries, making Malaysia positions attractive to qualified Pakistani professionals seeking international career opportunities.
Documentation and Work Permit: Ensure candidates obtain official document authentication for educational certificates from relevant authorities in Pakistan and valid passport documentation. Submit applications through Malaysia’s official expatriate services portal with all required documentation. After arrival, candidates must undergo mandatory medical examination covering tuberculosis, HIV, hepatitis, and other communicable diseases as required by Malaysian immigration regulations.
Employment Pass Fees: Employers pay Employment Pass fees through the ESD online portal. Category II Employment Pass fees vary by pass duration, with typical costs ranging from MYR 500-2,000 depending on the contract period. Processing fees are non-refundable even if applications are rejected. Additional costs include FOMEMA medical examination (MYR 200-250 per candidate), document authentication, and potential recruitment agency fees if using specialized services.
Employment Registration: After Employment Pass approval and medical clearance, finalize written employment contracts specifying job duties, working hours, and salary terms, then register employees with Malaysia’s provident fund and social security systems for mandatory contributions. Arrange accommodation support and help employees open local bank accounts for salary payments. Provide orientation covering workplace culture, banking setup, and tax registration requirements to ensure smooth employee integration.
Social Security Contributions: Employers in Malaysia contribute to social security programs for Pakistani employees. Both employers and employees contribute 2% each to the Employees Provident Fund (EPF). SOCSO contributions cover work-related injuries and occupational diseases, with employer contributions of approximately 1.25% and employee contributions of 0.5% based on monthly salary. Employees can withdraw their EPF savings when leaving Malaysia permanently, providing a repatriation benefit.
Industries and Positions We Recruit For
Whether you’re a Malaysian business seeking specialized talent or expanding your workforce internationally, HRBS connects you with pre-screened Pakistani candidates across diverse sectors ready for immediate deployment at all organizational levels.
Industry
Key Positions
Technology & IT
Software developers, system administrators, database engineers, cybersecurity specialists, IT project managers, and technical support staff.
Finance & Accounting
Financial analysts, accountants, auditors, tax specialists, financial controllers, banking experts, payroll specialists, and compliance officers.
Logistics & Supply Chain
Supply chain managers, logistics coordinators, warehouse managers, procurement managers, inventory specialists and distribution managers.
Engineering
Mechanical engineers, electrical engineers, civil engineers, project engineers, quality assurance specialists and automation specialists.
Business Services
Operations managers, business analysts, HR specialists, administrative managers, customer service representatives and executive assistants.
Sales & Marketing
Business development managers, digital marketing specialists, brand managers, sales executives, marketing coordinators, and customer relationship managers.
Why Companies Choose HRBS As A Trusted Recruitment Agency in Pakistan for Malaysia?
Since 2019, HRBS has helped businesses across Malaysia hire Pakistani talent faster and smarter. Our experienced consultants and complete recruitment solutions save you time, reduce hiring risks, and connect you with candidates who fit your company culture and deliver results from day one.
Proven Pakistan-Malaysia Track Record: With over 6 years of focused recruitment experience, HRBS has placed 1,000+ professionals in Malaysia across IT, engineering, finance, manufacturing, healthcare, and executive leadership roles. This market-specific knowledge allows us to provide hiring solutions that meet Malaysia’s Employment requirements and Pakistan’s documentation standards.
Pre-Screened Candidates: Our database includes active jobseekers and passive candidates across Pakistan verified through direct university credential checks and employment history confirmation. We handle the initial screening, so you only meet qualified candidates for entry-level positions, management roles, or C-suite executives—whether permanent, contract, or project-based.
Fast, Transparent & Compliant Process: Recognizing Malaysia’s competitive talent market, we deliver the first batch of qualified candidate profiles within an average of 3 days, reducing costly hiring delays. Our recruitment process handles all Employment Pass applications, EPF/SOCSO registration, and FOMEMA medical examinations, helping you avoid delays and compliance issues.
Complete Workforce Solutions: Need more than recruitment? We provide contract staffing with payroll administration, onboarding support with cultural training, candidate screening services, and technical assessments to simplify your workforce management and ensure compliance across all employment aspects in Malaysia.
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Frequently asked questions
Find answers to the most frequently asked questions about our recruitment services in Pakistan for Malaysia. Have more questions? Feel free to ask us directly!
The complete recrutment process takes 6-8 weeks from job offer to arrival. Timeline includes candidate screening (3-5 days), document preparation with apostille certification (2-3 weeks when handled by specialists), Employment Pass processing (4-6 weeks), FOMEMA medical examination, and travel arrangements. HRBS delivers the first batch of qualified candidate profiles within 3 days and manages the entire hiring process.
Candidates need apostille certification from Pakistan's Ministry of Foreign Affairs for educational certificates, certified English translations, Malaysian High Commission attestation (Islamabad or Karachi), passport with 18 months validity, signed employment contract, professional resume, and passport photos with white or light blue background as per Immigration Department specifications.
Category II Employment Pass requires minimum MYR 5,000 monthly (USD 1,065). Technology professionals earn MYR 5,000-12,000, finance roles MYR 4,000-15,000, healthcare MYR 4,000-20,000+, and engineering MYR 5,500-14,000. These rates represent 300-400% higher compensation than Pakistan market salaries, making positions highly attractive while meeting Immigration Department thresholds for approval.
Total hiring costs include salary that meets Employment Pass minimum thresholds, social security contributions through EPF and SOCSO (both employer and employee contribute), Employment Pass processing fees that vary by category and duration, FOMEMA medical examination, and document preparation costs including apostille certification and translations. Additional expenses may include relocation support, visa application fees, and background screening services. HRBS provides transparent cost breakdowns before you commit, with no hidden fees throughout the hiring process.
HRBS recruits across technology (software developers, DevOps engineers, data scientists), finance (accountants, financial analysts, CFOs), healthcare (nurses, medical specialists), engineering (mechanical, electrical, civil), manufacturing, logistics, and executive C-suite positions. We handle permanent recruitment, contract staffing, and project-based placements from entry-level to senior management, with complete compliance management and documentation support.
Key advantages include cultural and religious compatibility as Muslim-majority countries, strong English proficiency, minimal time zone difference (3 hours), 30-40% cost savings versus Singapore or Western markets, and access to 20,000+ IT graduates annually from Pakistan's tech sector. Pakistani professionals offer high retention due to cultural alignment and competitive compensation representing 300-400% increase over Pakistan market rates.
Foreign Workers Medical Examination Monitoring is mandatory health screening required within 7 working days of arrival in Malaysia. The examination includes chest X-ray, blood tests (HIV, hepatitis, syphilis), urine tests, and physical examination at FOMEMA-registered clinics. Cost is approximately MYR 200-250 per person, with results available in 5-7 working days before employment commencement.
